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Working With Images

Powerpoint allows you to work with three types of images: Pictures, Clipart and WordArt. In this lesson we will learn the subtle differences between the three formats and how to insert and modify each type.

Inserting a Picture

When inserting pictures into powerpoint we are finding a graphic from outside of the program and bringing it in. These could include, web graphics, scanned photographs or art, and photographs from the internet, a cd-rom, or even other programs on your computer.

Before you can insert a picture, you must first have a picture to insert. You will recall in the last lesson we saved a picture from the internet by right clicking on it. Do the same with the image below and call it dog.jpg and save it to your Powerpoint folder:


You could copy and paste images into Powerpoint, but its good to get into the habit of saving pictures to your folder and naming them appropriately. This will save you huge amounts of time if you ever have to locate a picture again.

1. In PowerPoint choose Insert > Picture...

2. Browse to your picture and choose the Insert button.

Note: Make sure that the Link To File box is not checked. If it is, they anytime you move your powerpoint file, you would have to move your picture files with it.



Once the picture is inserted, the formatting palette chanes to reveal the formatting options that are specific to images.


Here's a quick overview of the various options for modifying pictures

Recolor - Will tint an image using a chosen colour







Crop - Allows you to reduce the dimensions of a picture by dragging handles to remove picture area.

ui pl Remember that you may need to deselect the crop tool after you use it.

Shape - Allows you to choose a shape-based crop for your image. It is the equivalent of inserting your picture into a shape (otherwise known as masking).

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Transparency Color - Allows you to choose one colour in your image to make transparent. This is useful for eliminating a background color, but only really works with solid colour backgrounds.

Brightness, Contrast & Transparency - These sliders increase and decrease their respective settings.

Effects - Allows you to choose various pre-made effects that you can customize.


Note: Each effect comes with settings that can be adjusted. Also, some effects allow you to modify where the effect originates from by moving the center marker.

Reset - Restores the picture back to its original state. This is useful when you've applied many effects and lost the ability to undo.

Format - Give you advanced photo formatting options.

**** We will explore these advanced options later in the lesson****

Quick Styles - Offers pre-made styles that you can apply to your image for framing, shadows, glows, reflections and 3D effects. Simply choose one of the top tabs to reveal the options for each category.


Play around with the options and try to create some cool effects. You can always reset your image with the reset button.

Advanced Formatting Options

While powerpoint give you the ability to adjust most things through the Formatting Palette, it is better to work through the formatting dialog box because it gives you greater control and more options to achieve your desired effect.

3. Click on the ey button to undo all the formatting you've done so far.

4. Click on the we to access the format picture dialog.

5. In the Line category choose the solid tab and change the settings to what you seen below:



This sets the color of a photo frame we will create.

6. Choose the Weights & Arrows tab and change the settings to what you seen below:


This fills out the fram so that we have some thickness to it.

7. Choose the 3D Format category and the Bevel tab and the Depth & Surface tabs, then change the settings to what you seen below:



These settings will add a third dimension to the photo frame and rotate to feature it.

8. Choose the 3D Rotation category and change the settings to what you seen below:


9. Choose the Picture category and change the settings to what you seen below:



Using negative figures will push out the borders to create a photo mat effect so that your picture appears to be properly framed.


Note: Although we did not modify shadow, glow or reflection in the advanced settings, we've used these before when working with text, so you have an idea of what they do. Also, if you want to change the mat color, simply change the Fill category settings.

Working With ClipArt

Since we often don't have time to draw out every picture we need, PowerPoint has a library of professionally designed pieces of clip art comprised of computer drawn graphics and photographs. Unfortunately, the library of images on your hard drive is much smaller than it used to be as most of Microsoft's clipart has been made available online. While it is not a very easy process, I will show you how to get clips online.

To Insert ClipArt

9. Choose Insert > ClipArt...

This will bring up the Microsoft Clip Callery

You can search for an images you like, but it is more than likely that you will not find what you are looking for.

10. Search for globe and you will see that there is a limited number of clips that appear.

11. Select clipart globe image seen below and choose the Insert button.



To Download A Clipart Image

12. Go to the Microsoft Clipart Online Gallery

13. Enter Globe in the search box


14. Filter the search results by category, let's choose Sciences


15. Choose the globe graphic shown below by checking the box below it.


16. Click on the Download link in the bar above the image gallery.

Note: You could select multiple images by checking multiple boxes and download them all in one file.


17. Click on the ty button and choose Save File.

18. Name your file ClipArt.cil and save it to the Desktop.

Note: It is very important that you add the .cil to your filename. Without this the file will not open properly.

Hint: If your browser does not allow you to choose where to save the .cil file, it will automatically save it your downloads folder as seen below:


19. Go to your desktop and Double-Click the ClipArt.cil file.

This will place the image in the Microsoft Clip Gallery.


Where did my dowloaded clip go?

If you can't find your downloaded clip, choose the Favorites Category on the left side and it should come up. To make the picture easy to find later you should rename it.

20. Choose the Favorites Category in the left pane

21. Right-Click on the picture and choose Clip Properties

22. Change the name of the clip from Sciences to Globe



By doing this, you make this piece of clipart searchable for the future.


Don't Forget that you can modify this with advanced features and effects, just like any other picture.


Working With WordArt

Another exciting graphic feature is WordArt, which shapes text into designs for you to use. You can use it to create banners, headings, and titles for your documents.

To Insert WordArt

25. Choose the WordArt tab from the design ribbon

26. Choose either the 2-D or 3-D category.

27. Select the the style you want by clicking on it.


Note: Because WordArt is a graphical element, it can be formatted in the same way that we have formatted other graphical elements.

Simply choose Quick Styles from the formatting palette and select More Options... Then have fun!




Now you can use your new-found image formatting knowledge to complete Assignment 6.