Did You Know?


Working With Shapes

As if PowerPoint is not versatile enough, it also provides us with the opportunity to draw our own shapes, thus creating our own artwork for images, layouts, and backgrounds. Images are a very important part of a presentation, as they can add meaning to content, or even sometimes be the content. All of PowerPoint's drawing features can be accessed through its drawing toolbar located at the side of the window. If it is not displayed, you can access it by choosing View >Toolbars > Drawing.


1. Choose the Insert Shapes er Button.

This should bring up a menu where you can choose a from a number of different pre-determined shapes.

2. Hover on the Basic Shapes Menu and choose the Diamond Shape.




3. Click on the stage and drag your cursor out until it has created the preferred size of diamond that you wish for your drawing.

Note: Holding the "Shift" key while you drag will constrain the shape to correct proportions.


Not holding shift allows you to create a skewed shape:


Holding shift allows you to create a constrained (proportional) shape:


Note: When you draw an object, PowerPoint uses the colors from the current color scheme for the fill and line colors and even shadow effects. You can change these colors by choosing the Fill Color se button, or the Line Colorrt button from the drawing toolbar.


Moving, Resizing, and Rotating Shapes

Once you have created a shape, you are not stuck with the way it looks. You can resize and rotate shapes after they have been created just like text boxes in the last lesson.Just remember that the shape must be selected before you can modify it in any way. If it is selected it should look like this:


Cutting, Pasting, and Duplicating

You can copy, cut, paste, and duplicate shapes much in the same way we have learned with text. You must have the shape selected before using the short-cut keys below:

Note: The Duplicate command seems to have replaced the copy command, but this is only true if you are working on the same slide. If you want to copy something and place a copy on a separate command, the copy command is still necessary. The logic behind the duplicate feature is to save a step (no paste required).

Modifying The Way A Shape Looks

Now that you have your shape drawing abilities, it is time to teach you how to make these shapes look good! We've already seen the basics like changing the fill and line color of the shape, but you can also change things like, shape, shadow, and text attributes such as font, color, style, 3-D Effects, reflection and shadow. Remember that you must first select the object that you want to modify before you can access these features.

4. Click the Draw Draw Button Button.

5. You can now hover on Stars and Banners, and then choose the second button in the bottom row.

Your shape will change to the chosen banner, but maintain the size and colors that you have chosen for the previous shape.


It is also important to note that you can include text in your shapes.

6. Click on the banner, and begin typing your text.


To Customize Text in a Shape

7. Click Anywhere inside of the text

This will activate the text options.

8. Choose Format > Font

This will bring up the Format Text Dialog where you can adjust the text the same way we did in the previous lesson.

Note: Colors are very important! When choosing font color against a background, you want to make sure that it is easy to read. Some colors complement each other well, and others should never be paired together. For now, keep these simple rules in mind:

Free Hand Drawing

When you just can't seem to find the shape you're looking for, Powerpoint gives you the option to draw your own shapes using the Free Form Drawing Tool.

9. Choose the Lines and Connectors we Button

10. Choose the Free Form Drawing Tool and click and drag to create a shape.

This tool will draw until you release the mouse button. Then powerpoint knows to close off the shape. You can also click as you drag to create plot points and sharp angles.


You can create some very unique shapes using this tool and when you combine them with other shape tools, there is no limit to what you can draw!

9. Select all of the shapes on your desktop and deleted them.

Note: To select multiple shapes at once, shift+click on each one and then move or delete all shapes together.